Event Coordinator

We are seeking a professional, organized, and highly motivated Event Coordinator to join our team and help us create unforgettable experiences. This role involves coordinating a variety of events, including weddings, private events, and corporate functions, from the initial planning stages through to final execution. The successful candidate will be responsible for acting as the primary point of contact for clients and vendors, ensuring that all aspects of an event are managed according to high standards. You will be working in a beautiful, dynamic environment where you will have the opportunity to create memorable experiences for guests and grow your skills and career within the events and hospitality industry. The position requires a candidate who is comfortable working a flexible schedule, including evenings, weekends, and public holidays as required by the nature of the event industry.

Coordinate weddings, private events, corporate functions, and other events from planning through execution. Communicate professionally and promptly with clients, vendors, and internal team members. Conduct client consultations and property/site visits. Prepare and maintain event details, timelines, function sheets, and related documentation. Coordinate vendors and confirm all event requirements in advance. Work closely with culinary, housekeeping, maintenance, security, and other departments. Ensure event spaces are properly prepared according to agreed specifications. Be present and actively manage events to ensure smooth execution. Identify and resolve potential issues before they affect the guest experience. Follow up on outstanding client requirements, payments, documentation, and deadlines. Assist with event sales, upselling, and converting inquiries into confirmed bookings. Maintain accurate event records and provide management with timely updates.

Previous experience in event coordination, hospitality, weddings, or a similar role. Excellent written and verbal communication skills. Highly organized with the ability to manage multiple events and deadlines simultaneously. Takes initiative and follows through on assigned responsibilities. Pays strong attention to detail. Communicates proactively when challenges arise. Is dependable, accountable, and able to work with minimal supervision. Maintains a professional appearance and attitude. Works well under pressure and can think quickly when circumstances change. Comfortable working evenings, weekends, and public holidays. Proficient with email, Microsoft Office/Google Workspace, and general computer systems. Experience with event management or CRM software is an asset. Minimum 2 years' experience in events, hospitality, weddings, customer service, or a related field is preferred. Relevant certification or tertiary education in Hospitality, Events Management, Business, Tourism, or a related discipline is an asset. Valid Food Handler's Permit or willingness and ability to obtain one as required.

Be part of a passionate team. Work in a beautiful, dynamic environment. Create memorable experiences that our guests will cherish. Grow your skills and build your career in the events and hospitality industry.