Human Resource Administrative Assistant

SOS Children's Villages Jamaica is hiring a Human Resource Administrative Assistant based at their National Office in Kingston. Candidates are invited to make a lasting impact on children, youth, and families.

The role provides human resource support and general administrative functions, assisting with staff recruitment, personnel record management, coordinating meetings and events, procurement, and supervising maintenance/gardening staff.

SOS Children's Villages International holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization's activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasis to assessing candidates' value congruence with thorough background checks, police clearance and reference check processes. Only shortlisted applicants will be contacted.

• Assist with staff recruiting and onboarding
• Maintain up-to-date personnel files (both electronic and hard copy)
• Track probation periods, training requirements, and performance review schedules
• Lead employee enrolment process in various benefits programs
• Respond to routine HR inquiries about policies, benefits, and procedures
• Assist in organizing employee events and wellness and recognition initiatives
• Lead the coordination of meetings, training, conferences and related travel needs
• Maintain inventory of maintenance equipment and coordinate maintenance needs
• Coordinate procurement processes
• Respond to and resolve administrative inquiries and questions
• Supervise Gardener/Maintenance staff
• Answer telephone and email messages, responding accordingly
• Prepare agendas and schedules for meetings as directed
• Transcribe, type and distribute meeting minutes
• Draft, proofread, and distribute internal memos, spreadsheets, and presentations
• Maintain office filing systems as assigned
• Greet/receive visitors, providers, external stakeholders and co-workers when necessary
• Assist with special HR projects and other general administrative tasks as needed or assigned.

Bachelor's degree in Business Administration or Human Resource Management preferred Minimum 2 years related experience Proficient in Microsoft Office Suite and HRIS/payroll systems Intermediate knowledge of labour laws, employment regulations, and best practices Strong interpersonal skills Ability to maintain a high level of confidentiality and integrity Excellent verbal and written communication skills Proactive with high attention to details Excellent organizational and time-management skills with the ability to simultaneously manage multiple tasks while meeting deadlines Strict adherence to child safeguarding principles; subject to thorough background checks, police clearance, and reference check processes.